Hcs 325 Week 2 Effective Communication Paper

Effective Communication Paper Your name HCS/325 March 29, 2011 teacher name Any ecesis large or small depends on the hard work of its employees to be successful. This is why discourse is vital to the transcription. With communication, employees keister coordinate their efforts with other employees and managers to make their hard work seem about effortless. iodine of the biggest reasons a company fails is in effectual communication among employees as wellhead as supervisors and upper management.If the round has non been made aw are that there is a goal to attain, they certainly sessnot contribute to accomplishing it. Several methods of communication live on to efficiently communicate within any organization. In my organization, emails sums are mostly used to communication inside and outside of the organization. Although, email is somewhat informal, it is the fast and most effective method of sending and receiving messages and they can also be considered a formal method of communication, depending on the contents and whether or not there is any formal correspondence attached.Email can move one-to-one communication, but it also supports one-to-many transmissions in which the same message can be sent to lists of people (Reddick and King, 200124). Scheduling conferences and meetings, changing policies and procedures, keeping employees and module apprised of any changes, and sending and receiving formal documents are just a hardly a(prenominal) of the things email is used for in my organization. Email also works tremendously well when collaborating on a project. However, emails should only be used for fast messages or communication among staff members.While the majority of the employees in my organization rely on email messages and the internet to communicate with co-workers and other staff members, face to face communication is still a popular method of communication in my workplace. Regardless of how effective email messages are, they cannot re place the immediacy and niggardliness of people communicating face-to-face. Eye contact facial expressions and the tone in ones voice are important when communicating face-to-face with another individual and influence the way the message is interpreted.However, with all this in mind, face-to-face is not the most effective way to communicate in my organization. Communicating face-to-face does pose some challenges for select employees when receiving information, especially in the form of a delegated task. Oftentimes, when a task is delegated to these select employees, it is not holy or completed in the wrong way. With face-to-face communication, the sender has to be sure they are effloresce and concise in the way they are conveying the message, as well as be fully awake(predicate) of their body language and tone.The receiver of information also has to have goodish interpretation skills in order to decipher what the message actually is. For effective communication, a sender transm its his or her message in a clear and organized form to maintain and promote the need and interest of the receivers. Receivers or listeners show interest only if the person communicating is loaded with confidence, gestures and softness. obscure from management professionals, good communication skills are also required at all stages of life (WordPress, 2011).The use of email also presents challenges when communicating effectively. One must consider that there will technical difficulties such as risking that the email expertness not excrete its destination or the ripe recipient, risking that the recipient might misinterpret the information on the email message and that ease of using emails may decrease the accuracy of the information. In addition, when messages do go out with incorrect information, it is difficult to immediately correct due(p) to the rapid distribution of the email.One might say that my organization understandably fits the description of a boundaryless organizati on very well, especially since we communicate principally through with(predicate) virtual methods such as email messages and sometimes through telephone and voicemail messages. Perhaps making small adjustments like working in smaller teams or units to accomplish short term goals and specific projects might help achieve the long term goals quicker. In addition, tasks might be easier to delegate as well as follow. Virtual meetings such as teleconferences and video chats might be a useful addition o communicate effectively in such a large organization. An organizations success cannot be achieved without excellent communication among team members. The greatest leaders set the tone and foster an environment for team members to reach their individual potential (Adubato, 2010). References Email. (2005). In Key Concepts in Journalism Studies. Retrieved from http//www. credoreference. com/ opening/sageukjour/email Adubato, S. (2010). Communication is key to effective office team building. njbiz, 23(27), 9. WordPress. (2011). secure communication skills. Retrieved from http//www. goodcommunicationskills. net/